Automation of data and document capture gives a rapid return on investment that creates a strategic competitive advantage. Most businesses, however, continue to process almost 80% of their documents manually. This is a time-consuming process, expensive and increases the probability of errors.
Collecting, validating and storing information is a huge process for organizations, particularly if they don't have the necessary tools to easily achieve this.
Types of Data Capture Services
TIFF/PDF/Other Digital Images
Data Capture division offers high quality, effective services ideally suited to high volume applications data extraction from the web, electronic publication, file conversion and more. We offer the highest level of cost savings, efficiency and security derived from our years of experience delivering offshore solutions.
Our complete solution allows us to reduce client's back office headcount by outsourcing their non-core operations. This solution can include receiving and sorting incoming mail, scanning the images and keying the information onshore, or transmitting the data. The data is then returned according to customer specifications and can be loading into the customers imaging system.
We utilize the cost effectiveness of offshore labor to perform the data extraction and data conversion functions while using a workflow and proprietary tracking system to securely and efficiently track and manage the offshore activities and coordinate those with the domestic activities. Our tracing system tracks documents and data real-time as they move through the extraction workflow process. This system ensures that every document and all data is accounted for, provides control in preventing loss of documents and data and ensures that all data is captured accurately and timely.
How we Work
Our generally preferred method for data capture is Optical Character Recognition, an automated process that creates digital machine readable format of hardcopy textual pages. Pages that exist only as hardcopy are imaged at a required resolution then passed through our proprietary suite of OCR engines in a process that extracts all textual data.
We use a customized system with a mix of leading commercial and proprietary tools, technologies and processes — to produce the highest level of textual accuracy. To further enable us to deliver maximized accuracy levels, a combination of manual and automated processes are used.
These include a system of processes whereby different voting engines make intelligent, rules- and syntax-based decisions to maximize initial OCR accuracy.
Our complete solution allows us to reduce client's back-office burden by outsourcing their non-core activities. The data is then returned according to customer specifications and can be loading into the customers imaging system.
Utilizing the cost effectiveness of offshore labor to perform the data extraction functions while using a proprietary workflow and proprietary tracking system to track and manage the data entry activities and coordinate those with the domestic activities securely and efficiently. The tracking system tracks documents and data as they move through the capturing workflow process. This system ensures that every document and all data is accounted for control in preventing lost documents and data and ensures that all data is captured accurately and timely.
Quality and data accuracy as being of great importance. We guarantee our clients the highest level of accuracy to 99.98%. We do this by maintaining stringent checks on client data at all times during the keying process. These checks form part of a company wide standard processing procedure, which is always followed. As a result, we are able to achieve and maintain a higher accuracy rate on single key entry work than many with double key entry. In the area of quality control, we have specific edits and check points of tables that are customized by our experienced programmers for each job.
We have few basic types of validations:
Table look-ups, data checks and relationship validation. In a table look up one or more fields are validated against a database. If there is exact match of odds are good that the data is correct since it proved to be congruent with a set of known quantities. With data checks the field or character information is compared with a model to see that it conforms to a specific type, such as a specific alphanumeric field or date, such as the date of purchase on a bill of sale used to support a title guarantee application. A validation might also check to see that a number is within a specific range.
All processing is overseen by experienced on Operations Managers. They are responsible for the final quality assurance of data. Special quality control checks designed specifically for each project are utilized in addition to the quality control specifications that are in place during processing. These supplemental checks, with professional account management, further ensure data integrity, accuracy and dependability.
Hard copies can be stored for a period of five months. After the completion of a project, if required, we will store clients' hard copy originals at no charge for a period of three months on a rotation basis; whereas the new hardcopy arrives the processed hardcopy will be forwarded.
• I. 48 hour processing time irrespective of the volume.
• II. Accuracy level exceeding 99.5%.
• III. Online web based Work in Process reports.
• IV. Capacity of programmers, process and data engineers to meet your non-planned requests.
• V. Quality and process control through ISO certification and Six Sigma methodologies.
• VI. Betterment of process for error identification and recovery.
• VII. We transform manual and paper intensive data capture operations into a fully automated and efficient process utilizing state-of-the-art data capture services and solutions.
• Lower Financial and Human Resource Processing costs
• IX. Greater Accuracy and Faster Processing
• X. Easier to manage the project and achieve the desired outcome
• XI. Successful implementation through proven process migration, methodology & domain expertise.
Benefits of Solutions offered by iSourceindia
- Secure document handling
- Impeccable Accuracy
- Flexible Capacity
- Lower Cost Solutions
- Quick turnaround of data
- Scanned images can be integrated with the customers dox management system
- Document analysis and image enhancement
- Online export of data & images
- Multiple language data can be processed
- Built-in advanced validations during data capture
- Workflow based exceptions
- MIS & statistical reports on processed data
- Customized Export, Archive, back-up and retrieve